Step 1: Signing up
Sign up for a Googles Apps (Standard Edition). Beaware that the url https://www.google.com/a/ will automatically direct you to the business/premium version of Google Apps which will cost money. You want to sign up for the standard edition (you can find a link to it in the footer) which is completely free. Cheeky of them huh?
Step 2: Verifying the domain
After signing up successfully, you will be asked to verify the domain belongs to you. There are two ways to do this: change CNAME or upload a HTML file.
The simplest way upload a HTML file with a verification code Google has provided you with. Google will provide you with instructions. For more details click here.
Step 3: Changing MX records (only do this if you want Google Apps to manage your emails)
Here is the slightly more complicated part. Google should ask you now to change your domain’s MX records. If they haven’t, you can access the instructions via your Google Apps dashboard.
The MX records you need to add are provided at the bottom of the page like so:
Follow the below instructions if you have changed your domain’s name-servers to map to your hosting server (which is the most common case)
- Go to the hosting control panel on your domain
- If you are using CPanel then click on the link/icon called “MX something” (on my CPanel X its called MX Entry, it may be different on your Control Panel). If you can’t find anything related to MX then please consult your hosting company.
- Once you have found the page to change your domain’s MX records, select the domain you want to update and delete any existing MX records associated to your domain.
- Insert the Google’s MX records provided at the bottom of instruction page by Google.
Step 4: Let Google know
Once you have updated the MX records of your domain with Google’s ones, then click on “I have completed these steps” at the bottom of Google’s MX records instruction page.
Step 5: Wait
Now you need to wait for Google to verify the MX records for your domain. It may take up to 48 hours.
When Google checked and verified that everything is okay, then congratulations! You have successfully set up Google Apps for your domain. You can now manage & access your email accounts through Google Mail.
If you have any questions or problems, free feel to email me at email@example.com or leave a comment below.